Open Records Requests 

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Oklahoma State University is subject to the provisions of the Oklahoma Open Records Act, which ensures and facilitates the public’s right of access to and review of government records. OSU implemented NextRequest, an open records platform in November 2025 to streamline service and the delivery of records.  If you submitted a request before Oct. 31, 2025, please know we are working to move requests to the new system. In the interim, please email openrecords@okstate.edu with inquiries or requests for status updates.  

 

Records gathered in response to an open records request are reviewed for possible exemptions provided by law. Requests for records that must be reviewed/redacted as allowed/required by law for certain confidential information or FERPA- or HIPAA-protected information may take longer to deliver. Requests must seek existing records or documents maintained by OSU. 

In accordance with 51 O.S. 24A.5 (7), requests need to: 

• Include a general time frame within which the requested records would have been created or transmitted,
• Seek identifiable records, rather than general information without any qualifiers or other specifications, and
• Include search terms that are sufficiently specific to assist us in identifying the requested records.

OSU reserves the right to charge for staff time spent searching when requests are for a commercial purpose or would cause an excessive disruption of business operations.

Charges include: 

 

• $25 per hour with a minimum of a one-hour charge
• $50 per commercial directory request
• $80 per hour when computer programming is required on a customized request (fee is  set by the Office of Management and Enterprise Services)
• $85 per hour fee when additional legal support is required (fee is the rate charged to state agencies for legal support by the Office of the Attorney General)

 

CREATE REQUEST

 

 

Please review the categories below before selecting “Create Request” at the bottom. Typical records requested include:

 

• Athletic Contracts
  Example: Coaches’ contracts
• Athletic NCAA Financial Compliance
• Athletic Records, Non-Contract
  Examples: Student-athlete information
• General University Records
  Examples: Emails, meeting minutes, and internal documents.
• Institutional and Student Data
  Examples: Directory information, faculty and staff demographic data, student performance data, institutional research, and performance related requests. No personal data will be provided except as allowed by OSU’s Directory Information policy and/or applicable law.
• Police Records
  Examples: Crime and accident reports information owned by the OSU Police Department.
• Purchasing
  Examples: Construction bids, requests for proposal, construction contracts
• Other
  If you do not believe your request fits an option listed above, or you are not sure which one is most appropriate, please select "Other" when you reach the drop-down menu.

 

Questions about the process? Email openrecords@okstate.edu.

 

Other ways to make a request 

By mail: 

Please download and print this form. Fill it out and mail your request to: 

Oklahoma State University 
Open Records
305 Whitehurst 
Stillwater, OK 74078

 

In person:

Stop by 305 Whitehurst. Metered parking is available in front of the building.